How to Add Page Numbers to PDF

Published on: May 30, 2022
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PDF Pro allows you to quickly and easily add, insert, and delete page numbers in PDFs.

Page numbers vs Bates Numbers - What’s the Difference?

Page numbers can be applied to almost any kind of document. Page numbers make it easier to read, and find pages in the document, such as an e-book or multi-page PDF.

Bates numbers are a method of individually indexing specific pages of a document -- to organize, label, and quickly retrieve specific pages of long (usually legal) documents.

If you need to add Bates numbers to your PDF, instead of page numbers, follow this guide.

How to Add Page Numbers to a PDF

To add page numbers to a PDF document, all you will need is access to your PDF, and a PDF tool such as PDF Pro.

1. Open your PDF document in PDF Pro.

2. Click the Edit tab.

Edit tab with red box around it in PDF Pro.

3. Press Header/footer.

Header/footer button with a red box around it in PDF Pro.

4. Specify your settings (content, number format, font, page layout, etc.).

Header footer dialog box with different sections highlighted

5. Press Add, in the Format section.

Add button highlighted in Create header/footer dialog box.

6. Press Ok.

Ok button highlighted in Create header/footer dialog box.


Note: You can quickly use this page number preset again (on any PDF document) by clicking the Header/footer button, selecting your saved preset, and pressing Ok. You can also create a new one each time. It’s up to you.

Remove Page Number from a PDF

To remove page numbers from a PDF document: Please note that the PDF has to have had page numbers added to it in the first place in order to remove. A scanned image of a document would not work in the same way.

To remove page numbers, headers/footers from a PDF:

1. Click the Edit tab.

Edit tab with red box around it in PDF Pro.

2. Press the down caret located to the right of the Header/footer button.

Down caret next to the Header/footer button, with a red box around it.

3. Select Remove headers/footers.

Remove headers/footers highlighted from header/footer options.

How to Reorder PDF Pages and Update Page Numbers

To reorder your pages and update the page numbers:

1. Navigate to the Edit tab.

Edit tab with red box around it in PDF Pro.

2. Press Reorder Pages. The thumbnails of all the pages appear on the left-hand side of the screen.

Reorder Pages button with a red box around it in PDF Pro.

3. Click and drag the page(s) you want to reorder.

Highlighted thumbnails of PDFs in PDF Pro.

4. Press the down caret next to the Header/footer button, and select Remove headers/footers.

Remove headers/footers highlighted from header/footer options.

5. Press the Header/footer button.

Header/footer button with a red box around it in PDF Pro.

6. Press Add located in the Format section.

Add button highlighted in Create header/footer dialog box.

7. Then press Ok.

Ok button highlighted in Create header/footer dialog box.

Summary

Page numbers can be used on any type of PDF or document, and makes finding a specific page easier. To add page numbers to a PDF document, you’ll need a PDF tool like PDF Pro. Whether you need to add page numbers, Bates numbers, dates, or edit PDFs, PDF Pro has the tools you need to make editing PDFs a breeze.

Do you need to add page numbers to a PDF document? Download PDF Pro for free today or Buy Now!

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Arron StaradubDigital Marketing Specialist
Arron is a Digital Marketer at PDF Pro, where he writes helpful and engaging articles for those that that use PDFs in their daily life. He has a knack for explaining concepts in an easily understandable way. He also loves reading and drinking too much coffee.