How to Save a Word Document as a PDF File

Published on: January 26, 2022
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Microsoft Word documents and PDFs are two of the most commonly used file types today. You can probably remember a time when you had a Word document that you needed as a PDF.

We’ll show you how to easily and quickly save a Word document as a PDF file.

Why Should I Save a Word Document as a PDF?

There are multiple reasons why you would want to save your Word document as a PDF.

A few reasons why include:

  • Ensure formatting is same on any computers
  • Complies with a specific industry format
  • The person receiving the document doesn’t have Microsoft Word installed
  • Can be viewed on any computer
  • Content can’t be changed afterwards (unless with a PDF editor)

How to Save a Word Document as a PDF:

This is the easiest and fastest way to turn your Word doc into a PDF.

1. Open your Word document in Microsoft Word.

2. Click File.

File tab in Microsoft Word with a red box around it.

3. Click Save As.

Save As with a red box around it in Microsoft Word.

4. Click Browse.

Browse button highlighted in Microsoft Word.

5. From the dropdown menu, scroll down and select PDF.

PDF filetype with mouse cursor hovering over it in the Save As dialog box dropdown menu.

6. Click Save.

Save button highlighted in Save As PDF dialog box in Microsoft Word.

How to Export a Word Document as PDF

Microsoft Word also has the option for you to export your Word document as a PDF/XPS document.

1. Open your Word document in Microsoft Word.

2. Click File.

File tab in Microsoft Word with a red box around it.

3. Click Export.

Export button with a red box around it in Microsoft Word.

4. Click Create PDF/XPS.

Create PDF/XPS button highlighted in Microsoft Word.

5. Press Publish.

Publish button highlighted in Publish as PDF or XPS dialog box in Word.

What’s the difference Between Saving as PDF and Exporting as PDF?

In this case, there’s no difference between the two.

Using the Save As feature allows you to save your word document into a variety of file formats, other than just PDF.

Whereas Export only exports in PDF/XPS format.

For our needs, both methods will produce the same result.

Summary

Word documents and PDFs are extremely common and popular file formats. You’ve probably had a moment when you needed to turn a Word document into a PDF. Fortunately, that’s something you can easily do directly within Microsoft Word!

Saving a Word document as a PDF ensures that formatting is preserved across devices, and makes it convenient to share documents with others.

Keep in mind that after saving a Word document as a PDF, you’ll need a PDF editor in order to edit or change the PDF document, merge multiple documents of different formats into a single PDF, or to add interactivity such as fillable forms.

There are PDF editors that can automatically convert any document to PDF, that already have built-in tools for these additional functionalities.

Do you need a PDF editor?

PDF Pro is our all-in-one PDF editor, creator, and converter. Quickly convert any printable file into a PDF, edit PDFs, sign documents, and more!

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Arron StaradubDigital Marketing Specialist
Arron is a Digital Marketer at PDF Pro, where he writes helpful and engaging articles for those that that use PDFs in their daily life. He has a knack for explaining concepts in an easily understandable way. He also loves reading and drinking too much coffee.