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5 Way to Print to PDF in 2023 - Windows, Mac, iPhone, and Android

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August 11, 2023
Last Updated
August 11, 2023
5 min read

Don't waste time jumping from application to application to get a PDF version of your file. Print to PDF it, instead!

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Learn how to Print to PDF from any program that can print!

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Print to PDF is an easy way to save a document as a PDF.

Since PDFs can be opened on almost any device, and aren't the easiest to edit, it makes them a great format for sharing documents with others.

But, how do you Print to PDF?

It's actually pretty easy.

And since you can Print to PDF from any program that has a print function, it's a useful thing to know how to do.

We'll cover in step-by-step instructions the best ways to Print to PDF on Windows, Mac, and mobile devices like iPhone and Android.

What to Know Before You Start

  • You can Print to PDF from any program that has the Print function.
  • On Windows: open the document > File > Print > select Microsoft Print to PDF as the printer > Print.
  • On Mac: open the document > File > Print > select Save as PDF > Save.

What Does Print to PDF Mean?

"Print to PDF" is when a virtual printer is used to create a PDF of a file.

It comes in handy when you need to turn another file format into a PDF.

Why Print to PDF?

Print to PDF is an easy way to turn another file format into a PDF, or to flatten a PDF that's interactive.

Reasons to Print to PDF include:

  1. Turn any printable file into a PDF.
  2. Preserve content, layout, and formatting of files.
  3. Store and archive documents.
  4. Make files easier to email and share.
  5. Add password and encryption to secure important files.
  6. Flatten files to remove interactivity.

How to Print to PDF on Windows

Windows users have a built-in virtual printer that can be used to Print to PDF from any program that prints.

This includes Windows programs, Microsoft Office, browsers, etc.

In this example we'll use Microsoft Edge, but it'll also work in Google Chrome, Mozilla Firefox, etc.

  1. Open a file in a Windows program.
  2. Click Print.
  3. Select Microsoft Print to PDF as the Printer.
  4. Press Print.
  5. Select a new name and location to save your PDF.
  6. Press Save.

How to Print to PDF on Mac

Printing to PDF on macOS is easy, and works on any program that has a print function.

  1. On you Mac computer, Open the file that you want to Print to PDF.
  2. Press File > Print.
  3. Click the PDF button in the bottom-right corner (or, click the down caret, then select Save as PDF).
  4. Select a name and location for the new PDF file.
  5. Press Save.

How to Print to PDF on iPhone (or Android)

Printing to PDF on mobile devices such as iPhone, iPad, and Android devices is easy. Any app that allows printing can Print to PDF.

Depending on your device, the exact method may differ, but the steps will be similar.

  1. Open the document in the app or browser of your choice.
  2. Press the Share icon.
  3. Tap on Print.
  4. Select Save as PDF (or Save file) as the Printer output.
  5. Press Save (or Print).

Third-Party Applications

One of the most reliable ways Print to PDF is by using a dedicated PDF editor.

Third-party PDF editors have virtual printers that can be used to Print to PDF.

PDF editors also feature multiple ways to do more with your PDF, once it's created. Such as securing it with a password or digital certificate.

PDF Pro

PDF Pro is our all-in-one PDF editor, converter, security tool, and more. PDF Pro makes it easy to do more with your documents.

  1. Open a file in any program that prints.
  2. Press File > Print button (or press [ctrl] + [p] on your keyboard).
  3. Select PDF Pro Virtual Printer as the Printer.
  4. Press Print.
  5. Select a name and location to save your new PDF.
  6. Save.

Adobe Acrobat

  1. Open a document in any program that can print.
  2. Press File > Print.
  3. Select Adobe PDF as the printer.
  4. Press Print.
  5. Click OK.
  6. Name and select a location for the new PDF.
  7. Press Save.

Print to PDF on Any Device!

Print to PDF lets you save any printable document or file as a PDF!

The best part is that the methods are similar regardless of the device that you use.

If PDFs are often the final format of your documents, then you'll want to invest in a PDF editor.

A good PDF editor lets you do more with your documents, like securing them with passwords or digital certificates.

For all things PDF, we recommend PDF Pro, our all-in-one PDF editor, converter, security tool, and more.

Other things PDF Pro can help you do:

Buy Now Try PDF Pro Free

FAQ

We've compiled the most asked questions about how to Print to PDF, and answered them for your benefit.

Can I print to PDF for free?

Yes! You can Print to PDF from pretty much any program with a Print function.

How do I print to PDF and save it?

Open the document in a program that can print > File > Print > select Microsoft Print to PDF or Save as PDF > Print/Save > Name and select a location to save the PDF > Print/Save.

How do I print to PDF on Windows 10?

Open a file in any Windows program > Print > Select Microsoft Print to PDF as the Printer > Print > Select a new name and location to save your PDF > Save.

How do I print to PDF on Windows 11?

Open your file in a Windows program > Print > Select Microsoft Print to PDF as your Printer > Print > Choose a new name and location to save your PDF > Save.

How do I print to PDF on Android?

Open your file in the app or browser of your choice > Tap the Share icon > Print > Select Save as PDF (or Save file) as the Printer output > Save (or Print).

How do I print to PDF on iPhone?

Open the file in the app or browser > Share icon > Print > Select Save file > Save.

Why can't I print to a PDF?

If the document you're trying to print has restrictions or other security features that prevent printing, then you may not be able to print to PDF.

How do I enable Microsoft Print to PDF in Windows?

Microsoft Print to PDF is the virtual printer that comes built-in with your Windows computer. It's enabled automatically. To use it, select it as your printer from the Print settings dialog box.

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Digital Marketing SpecialistArron Staradub
Arron is a Digital Marketer at PDF Pro, where he writes helpful and engaging articles for those that that use PDFs in their daily life. He has a knack for explaining concepts in an easily understandable way. He also loves reading and drinking too much coffee.

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